The experience
From inquiry to last pour.
A ValdezNY booking is engineered to be the easiest line item on your event plan. Here's exactly what happens between your first message and the final cup — and what we need from you. (Spoiler: almost nothing.)
How an event runs.
Order matters here — each step exists so that on event day, the only thing you notice is the coffee.
You send the details
Date, headcount, neighborhood, and anything unusual about the space. The quote form takes under a minute — a name, email, and phone number is all we require to start.
We send the quote
One clear number built from your headcount and hours, with tier and add-on options laid out. No line-item surprises, no "call for pricing."
Your date is locked
A 50% deposit holds the date; the balance is due before the event. You'll get a one-page run sheet covering timing, footprint, and power.
We arrive and build the bar
The cart rolls in about an hour before service, dials in the grinder to that day's beans, and pulls test shots until the recipe reads 18g in, 36g out, 27 seconds.
The room gets its café
Drinks poured to order, names remembered, oat milk steamed properly. Your team hosts; we handle the line.
We disappear cleanly
Breakdown, wipe-down, and out — the space looks exactly as we found it, minus a few hundred empty cups.
What we need
from your space.
The bar is self-contained by design — onboard water, onboard waste, one plug.
Footprint
5×5 ft
Indoors or covered outdoors
Power
1 outlet
Standard 120V/20A dedicated circuit
Setup
60 min
We arrive early, invisible by doors-open
Certificates of insurance are provided for every venue as standard — $1M per occurrence, $2M aggregate — along with food-handler certification. If your building has a loading dock and a freight elevator, we already love it.
Asked often.
If your question isn't here, put it in the quote form — you'll get a straight answer the same day.
Two to three weeks is comfortable; peak weeks (holidays, fashion week, end of quarter) go earlier. That said — send the date regardless. If we can make it work on short notice, we will, and we'll tell you plainly if we can't.
Yes, we partner with local bakeries to deliver, decided together, in advance.
Everything the service needs: barista(s), equipment, cups, standard milks, setup, and breakdown. Add-ons are priced individually and shown on the same quote — the number you approve is the number you pay.
That's our whole reason to exist — custom cups, signage, menu cards, cart styling, and signature drinks developed for your brand. For lighter touches, cart styling and branded cups are available as add-ons on any tier.
Yes — general liability at $1M per occurrence / $2M aggregate, with certificates of insurance issued to your venue or building management as part of every booking.